Operating an office paper shredder can be costly! Secure paper shredding is still a necessity for businesses in New Hampshire. It is required to ensure the safe disposal of old confidential personal and business documents. You may think it’s cheaper to handle your company’s paper shredding internally through an office paper shredder. However, there are many hidden costs with a do-it-yourself (DIY) approach, which make it less economical than you might think.
Office Paper Shredder Can Be Costly
- Operation Security. If sensitive documents are not destroyed during disposal, you could be increasing the chances of data theft and HIPAA violations. Standard home office shredders aren’t as thorough with their destruction process, cutting paper into vertical or horizontal strips, which can be easily reassembled. When paper is shredded in this manner and then thrown into a trash dumpster, thieves can potentially recover and reconstruct documents to use for identity theft purposes or steal company trademark secrets and put you or your company at risk.
- Staff Productivity. Every minute staff spends in front of an office paper shredder is time they are not spending on mission-critical tasks, and this could cost your company valuable payroll hours. Since most generic shredders can’t accept anything but paper, staff must spend time removing staples, and paper clips and feeding the shredder 5-20 pages at a time! In addition to wasting time feeding paper into the machine, emptying waste bins, causing unnecessary office noise, and creating paper dust. Paper often jams and the machine overheats every 10 to 15 Mins.
- Equipment Cost. In addition to paying the cost of labor, you also have the expense of purchasing, maintaining, and repairing the shredder. Professional shredders cost thousands of dollars while an average off-site shredding job will cost hundreds in Southern New Hampshire depending on volume.
- Worker safety. The use of office shredders will increase noise, and dust concerns for the rest of the staff. It can also present a worker safety risk. When not operated properly, people can get their hands caught, resulting in serious injuries ranging from lacerations to finger amputations. If a staff person is injured at work, there can be OSHA, workers’ compensation, and other ramifications, which can have a significant impact on your business and higher insurance cost.
Off-Site Shredding Offers A Better Solution!
When you work with an organization that provides certified document destruction such as Neighborhood Parcel media destruction service, you can improve the reliability of paper shredding and reduce your service cost. We use NAID AAA-certified affiliates, which means we comply with the latest HIPAA rules and regulations. We use industrial-grade, cross-cut shredders to transform paper documents into small, confetti-like pieces, which cannot be reconstructed, thus limiting chances for theft. Additionally, our industrial-grade equipment can handle staples and paper clips, so your employees won’t waste any time removing them.
Our security-trained personnel come to your office or residence at scheduled times to pick up documents and shred them off-site, maintaining a secure chain of custody throughout the process and delivering a Certificate of Destruction once materials are fully destroyed and recycled. Depending on the volume of paper you produce, you can arrange for regularly scheduled services, one-time services, or drop-offs at our Tewksbury MA location.
In Summary: By using a certified shredding service like Neighborhood Parcel you can streamline document destruction and take the risk out of the equation, making the process more cost-effective overall. Call us today at (978)636-0301 or Free Quote
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